Tips and Tricks
- What should I do after I subscribe to a list?
-
How do I post to the list?
- How do I reply to a post?
- Setting Up a Contact
- Setting Up a Folder
- Setting Up a Rule
- Subscribe to a
Discussion List
- Changing Your Settings
What should I do after I subscribe to a list?
After you first subscribe to a list there are a couple of things you will want
to keep in mind. First, save the emails you get confirming your subscription
and welcoming you to the list. You may need to reference these in the future.
Next, there are a couple of options you can choose to set. See
Changing Your Settings to custumize your messages.
Lastly, you may want to set some things up in your email program to make it
easier to send emails to and manage emails from the list. See Setting
Up a Contact, Setting Up a Folder and
Setting Up a Rule for more information. (Those instructions are written
for Microsoft Outlook users. If you use another email program, please consult
your help files for more information.)
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How do I post to the list?
When you subscribe to a list you will receive a confirmation email with details
on how to send emails to the list. In general, sending an email to a discussion
list is almost like sending an email to anyone else - you need to know their
email address. The email address of each list varies depending on the name of
the list. In general, the email address (called the list address) will be the
following
<Name of List>@listserv.inccrra.org
where you would replace <Name of List> with the name of the list. For
example, the email address for the ECEFACULTY-L list would be
ECEFACULTY-L@listserv.inccrra.org. Just send the email you want to send
to the list to this email address and it will be distributed to everyone else
on the list!
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How do I reply to a post?
Open the email you wish to reply to and click the Reply button to reply just
like you would to any other email. Since the original email came from the list
address, your reply will go to the list address as well and thus be distributed
to everyone else on the list.
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Setting Up a Contact
Once you subscribe to a list, you may want to add the list address into your
email program as a Contact so you do not have to remember the address each time
you want to send an email. For Microsoft Outlook users, go into your Contacts
(you can do so by going to the View menu and choosing Go To - Contacts). Once
there, add a new contact (go to the Actions menu and choose New Contact) and
enter the list address in the email address field. You can name the list
whatever you would like - just be sure it is something you will remember and
think of to use when you want to email the list!
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Setting Up a Folder
You may choose to keep all emails from the list in a special folder in your
email program. This will help you keep the clutter out of your Inbox. For
Microsoft Outlook users, go to your Inbox (go to the View menu and choose Go To
- Inbox). Once there, create a new folder (go to the File menu and choose
Folder - New Folder) and name it as you wish. Now whenever you get an email
from the list, you can just drag and drop it from your Inbox into your list
folder!
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Setting Up a Rule
If you want to automatically move emails from a list into the folder you created
for the list (see above), you can set up a Rule in Microsoft Outlook to do just
that! First, be sure you have created the folder you want to use and have also
set the list address up as a Contact (see above). Once those things are done,
go to your Inbox (go to the View menu and choose Go To - Inbox). Go to the
Tools menu and choose Rules Wizard. Click New to add a new rule. Select "Check
Messages When They Arrive" and click the Next button. Check the "from people or
distribution list" option. In the Rule Description area just below those
options, click on the underlined "people or distribution list". Show names from
your Contacts and select the name of the list then click the From button and
then OK. Click the Next button to continue. Now check the "move it to the
specified folder" option. Again in the Rule Description area, click on the
underlined "specified folder" link. Choose your list folder and click OK, then
click the Next button to continue. Click the Next button again (unless you want
to add any exceptions to the rule), name the rule and click the Finish button.
Click OK one more time and you're done!
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Changing your settings
There are several commands at your disposal for customizing your listserv
messages. Any of the commands listed below must be sent to:
listserv@listserv.inccrra.org
Send a message to the listserv that includes only one of the commands below
in the body of the message. Leave the subject line blank. The
commands are case sensitive. Substitute <Name of List> with the
list you are subcribed to. For example, to conceal your email address you
would send the command: SET ECEFACULTY-L CONCEAL.
-
To find out what your current settings are send the command:
Query
<Name of List>
-
By default when you subscribe to a list, your email address could be visible to
anyone who would send a command to our software to review the list. If you
would like to keep your information private send the command:
SET
<Name of List> CONCEAL
-
By Default, just the topic of discussion appears in the subject line. To add
the title of your listserv in the subject line so you can apply
a rule in your email software to it send the command:
SET <Name
of List> SUBJecthdr
-
You can receive a digest of all the day's messages in one message
(instead each individual messages) by sending the command:
SET <Name
of List> DIGests
-
To temporarily stop your messages send the command:
SET
<Name of List> NOMAIL
-
To resume your messages send the command:
SET <Name of
List> Mail
A full user manual is available at
http://www.lsoft.com/manuals/1.8e/user/user.pdf
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